The retirement and decommissioning process is the final stage in the lifecycle management of any application or product. Many different factors can trigger this event—technological advancement, business needs, and acquisitions/mergers—while the underlying business process can become obsolete, unnecessary, etc.
In regulated life science organizations, the retirement and decommissioning process must be planned and documented. Associated records will have to be retained as per the approved validation plan and relevant procedures. Retirement of GxP assets and computer systems need to be planned and documented so that they are smoothly migrated to a new system in such a way that there is no data integrity concern or deviation from the approved plan and procedure.
ValGenesis helps organizations plan and execute retirement and decommissions through the required approval process. A retirement schedule will be created and approved in ValGenesis and can be created with both record retention periods as well as scheduled alerts to associated user groups for any planned and/or required retirement schedule activities.
Users can create retirement schedules for GxP assets, templates, validation documents and associated records.
Different schedules can be created based on the type of asset and related records.
Records can have separate retention periods.
Retirement schedule can be reviewed and approved.
Once GxP assets or documents are retired, associated records are retained in the system until the scheduled retention period expires.
Data and documents related to retirement and decommissioning activities are always available for audits in real-time.